Minutes for the meetings held on Monday 2 May 2016
and on Friday 6 May
2016
in the Plenary Hall
at Horncastle Arena, Christchurch, New Zealand
Introduction
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List of Minutes Items
Monday, 2 May, 09:00-12:30 and 13:30-16:00
- OPENING PROCEEDINGS
- ROLL CALL
- APPOINTMENT OF TELLERS
- ADOPTION OF THE AGENDA
- ADOPTION OF THE MINUTES OF THE 38th GENERAL ASSEMBLY
- MEMBERSHIP
- PRESIDENT’S REPORT
- COUNCIL RESPONSES FROM GENERAL ASSEMBLY 2015
- REPORTS FROM FIG COMMISSIONS
- REPORTS FROM FIG NETWORKS
- REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS
2015
- REPORT OF THE PRESIDENT OF THE FIG FOUNDATION
2015-2016
- REPORTS FROM THE FIG TASK FORCES 2015-2016
- CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD
BANK
- LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS
- FIG ACCOUNTS FOR 2015 AND AUDITOR’S REPORT AND BUDGETS
2016-2019
- SUBSCRIPTION RATES FOR 2017 AND 2018
- ELECTION OF TWO VICE PRESIDENTS FOR 2017-2020 -
PRESENTATION OF CANDIDATES
- POSTPONEMENT OF ELECTION OF COMMISSION CHAIRS ELECT FOR 2017-2018
- DECISION ON THE VENUE FOR 2019 FIG WORKING WEEK –
PRESENTATION OF CANDIDATES
Friday, 6May, 8:30-10:30 –
Presidents' Meeting (by invitation only)
- FIG PRESIDENTS’ MEETING
Friday, 6 May, 11:00–12:30 and 13:30-15:00
- ROLL CALL
-
MEMBERSHIP
- ELECTION OF TWO FIG VICE PRESIDENTS FOR 2017-2020
- REPORTS FROM COMMISSIONS, NETWORKS, PERMANENT INSTITUTIONS, FIG FOUNDATION,AND
OTHER WORKING WEEK ACTIVITIES (IF ANY)
- FIG TASK FORCES
-
REPORTS FROM ASSOCIATION, AFFILIATE,
ACADEMIC AND CORPORATE MEMBERS FORUM (IF ANY)
- DECISION ON THE VENUE FOR 2020 FIG WORKING
WEEK
- OTHER ISSUES
- REPORT ON THE WORKING WEEK 2019 IN HANOI, VIETNAM
- REPORT ON THE FIG CONGRESS 2018, ISTANBUL,
TURKEY
- REPORT ON THE FIG WORKING WEEK 2017,
HELSINKI, FINLAND
- PRESENTATION OF CERTIFICATES OF
APPRECIATION
CLOSING CEREMONY
Monday 02 May 2016
Monday, 02 May, 09:00-12:30 and 13:30-16:00
Conference Hall – Horncastle Arena
General Assembly, First Session
1. OPENING PROCEEDINGS
President Chryssy Potsiou opened the 39th General Assembly by welcoming
all delegates to Christchurch, New Zealand and the second General Assembly
during this four-year term. The President expressed her gratitude to members
and delegates for their participation and acknowledged the hard work of NZIS
and the local organising committee to ensure that this Working Week could
take place at the Horncastle Arena knowing the rebuilding projects that
takes place all over the city. The President mentioned that she was aware
that some had had difficulties getting visa to New Zealand, and appreciated
those who had managed to come.
The President welcomed Honorary Presidents Bob Foster, Stig Enemark and Teo
CheeHai to the meeting and noted several greetings and apologies that were
received from member associations and other members.
The President informed that unfortunately, two vice presidents, Pengfei
Cheng and Bruno Razza, were not able to attend the Working Week. Both send
their greetings and apologies to the General Assembly.
2. ROLL CALL
Vice President Rudolf Staiger took the roll call. The roll call was done
for member associations only. Recorded that only member associations that
have paid all their membership fees to the end of 2015 were allowed to vote
at the meeting. A list of member associations that were not allowed to vote
was published and posted on the FIG web site 12 April 2016.
Appendix to items 2 & 22:
Roll Call
including information on member associations that were not
allowed to vote at the General Assembly because of unpaid membership fees
for 2015, as updated on 2 and on 6 May 2016.
50 member associations out of 103 were present at this session, which is
more than one third of the membership needed for the General Assembly to be
constitutionally valid.
Motion: That members present are recorded in the minutes.
Decision: The motion was adopted
3. APPOINTMENT OF TELLERS
The General Assembly shall appoint two persons as tellers for the entire
General Assembly. The tellers will represent the member association
hosting the current (NZIS), President Mark Allen and the host of the
proceeding General Assembly (MIL/MAKLI, Finland) Martti Pietikainen.
Motion: That the General Assembly appoints President Mark Allen
from NZIS and Martti Pietikainen from MIL/MAKLI as tellers for this General
Assembly.
Decision: The motion was adopted
4. ADOPTION OF THE AGENDA
The Agenda for the General Assembly
was issued as mandated, two months prior the General Assembly on the FIG web
site and also sent digitally and by post to all members.
Motion: That the agenda be adopted.
Decision: The motion was adopted.
5. ADOPTION OF THE MINUTES OF THE 38th
GENERAL ASSEMBLY
Minutes have been circulated previously.
Appendix to item 5:
Minutes of the General Assembly in Sofia, Bulgaria, May
2015, without appendices.
Motion: That the minutes be adopted as recorded.
Decision: The motion was adopted.
6. MEMBERSHIP
6.1 Admittance of new Member Associations
FIG Council has received the following applications
for member association since the 38th General Assembly.
6.1.1 Géographie, Topographie, Hydraulique, Energie et Construction
(GEOTHECO) Uganda MA-10127
Géographie, Topographie, Hydraulique, Energie et Construction (GEOTHECO),
Uganda has applied for association membership. The association was
established in 2008. Their total membership (all categories) is 42.
Géographie, Topographie, Hydraulique, Energie et Construction (GEOTHECO)
fulfills the criteria of FIG Member association.
Appendix to item 6.1.1: Application form
Motion: That the General Assembly admits Géographie, Topographie,
Hydraulique, Energie et Construction (GEOTHECO), Uganda to become a member
association of FIG.
Decision: The motion was adopted.
6.1.2 The South African Geomatics Institute, SAGI
The South African Geomatics Institute, SAGI,
South Africa has applied for membership. The association was established in
2004. Their total membership (all categories) is 570. SAGI fulfills the
criteria of FIG Member association.There is already a member association
from South Africa, and they have approved the application of SAGI.
Appendix to item 6.1.2:
Motion: That the General Assembly admits The South
African Geomatics Institute, SAGI, South Africa to become a member
association of FIG.
Decision: The motion was adopted and
the FIG President gave Peter Newmarch, President of SAGI the membership
certificate.
6.2 Other Member Association Issues
6.2.1 Reinstallation of Federación Argentina de Agrimensores (FADA)
Argentina, MA-10002
FADA was unfortunately expelled at the General Assembly in 2014 due to
lack of payment. FADA has announced that they would like to return to FIG
and has agreed to pay old arrears together with the 2016 membership fee. FIG
Council has decided to reinstall FADA and to bring this decision forward to
the General Assembly.
Motion: That the General Assembly admits to reinstall Federación
Argentina de Agrimensores (FADA) Argentina as member association.
Decision/Action: The motion was adopted.
6.2.2 Termination - College of Engineers and Surveyors of Puerto Rico
(MA-10069)
The College of Engineers and Surveyors of Puerto Rico (MA-10069) has
regrettably decided to resign from FIG. FIG Council is thankful that the
College of Engineers and Surveyors of Puerto Rico has cleared all arrears
and there are no outstanding dues. FIG thanks the association for all the
work they have done throughout the years they have been member FIG looks
forward to a time where they will find it fit to rejoin our global
community.
Motion: ThThat the General Assembly notes the resignation of the
College of Engineers and Surveyors of Puerto Rico.
Decision/Action: The motion was adopted.
6.2.3 Termination - Termination - The Irish Institution of Surveyors,
(Ma-10042)
The Irish Institution of Surveyors has regrettably decided to resign from
FIG, since they have merged with RICS, UK and will be represented through
RICS from now on.
Motion: That the General Assembly notes the resignation of The Irish
Institution of Surveyors
Decision/Action: The motion was adopted.
6.2.4 Reinstallation of National Order of
Cameroon Surveyors (NOCS) MA-10015
FIG General Assembly had to expel
National Order of Cameroon Surveyors (NOCS) in 2014 due to lack of payments.
Now, FIG Office has received full payments from previous years and for 2016,
and FIG council recommends to General Assembly to reinstall the association
and bring this decision forward to the General Assembly.
Motion: That the
General Assembly reinstalls National Order of Cameroon Surveyors (NOCS) and
bring this decision forward to the General Assembly for endorsement.
Decision/Action: The motion was adopted.
6.3 Expulsion of member associations
Subscriptions of following member associations are more than three years
in arrears:
- Croatian Geodetic Society, Croatia (MA-10020)
- Fiji Institute of Surveyors, Fiji (MA-10028) (are trying to pay)
- Licensed Surveyors Association in Palestine, Palestina (MA-10065)
- Cadastral Surveyors Association Liberia (MA-10119)
The General Assembly has power to expel from the Federation any member
association whose fees are in arrears and shall under normal circumstances
expel any member association whose fees are three years in arrears. (Article
4.3 of the Statutes). The FIG office has sent information to these
associations informing that if their membership fees are still in arrears at
the time of the General Assembly the General Assembly shall expel the above
member associations in Christchurch
FIG Council has discussed the
situation for the Licenced Surveyors Association in Palestine and deem that
Licensed Surveyors Association in Palestine, Palestina to have suspended
status taking their current situation into consideration.
Motion: That the General Assembly expels the:
- Croatian Geodetic Society, Croatia (MA-10020)
- Fiji Institute of Surveyors, Fiji (MA-10028)
- Cadastral Surveyors Association Liberia (MA-10119)
If no payment has been received before the General Assembly takes place.
And that
Licensed Surveyors Association in Palestine, Palestina (MA-10065) will be
registered under suspension status for the year 2016.
Decision/Action: The motion was adopted.
It was noted that Croatian Geodetic Society, Croatia and Fiji Institute of
Surveyors, Fiji paid their arrears during the week and their membership was
restored at the second session of the General Assembly.
With the reinstatements, admissions and expulsions, the number of member
associations is 105 from 91 countries.
6.3 Suspended status 2016
In accordance with its administrative measures, FIG Council, has decided
to continue to defer for 2016 the issuance of a membership subscription
invoice to the Order of Syrian Engineers and Architects, OSEA as all efforts
to maintain contact with them has not yielded results, will deem their
membership in suspension giving due consideration to its internal situation.
As reported in the General Assembly 2015, there remain existing sanctions on
Iran, but this might change during 2016. The FIG office in Denmark cannot
for the time being receive payments from Iranian Professional Society of
Surveying Engineers (ISS). Ukrainian Society of Geodesy and Cartography has
also gained suspended status and has not been invoiced for 2016. Again in
accordance with its administrative measures, FIG Council deem their
membership to be in suspension. The situation with these associations will
be reconsidered by Council again in 2017.
Motion: That the General Assembly notes the members with
suspension status.
Decision: The motion was adopted.
6.5 Other membership issues
6.5.1 Affiliate members
The Council has admitted the following national agencies to become
affiliate members:
- Survey and Land Registration Bureau, Kingdom of Bahrain (AF-20056)
- Cadastral Agency of Bulgaria, Bulgaria (AF-20058)
- The State Land Service of Latvia (AF-20057)
- LINZ – Land Information New Zealand (AF-20059)
- National Mapping and Resource Information
Authority, NAMIRA, Philippines (AF-20060)
- State corporation Government for Citicens- Astana Kazakhstan
(AF-20061)
- Reinstallment: Dubai Municipality (AF-20032) – has returned as
member of FIG and paid all arrears.
The council has expelled the following affiliate members because of
unpaid membership subscriptions:
- ANZLIC, Australia (AF-20001)
- National Land Centre in the Ministry of Natural Resources,
Rwanda (AF-20016)
- Alcaldía Mayor de Bogotá D.C., Colombia (AF-20046)
After these changes the number of Affiliate members is 49 from 46
countries.
6.5.2 Corporate members
- ISQ Portugal (CM-30051, Category F) has resigned
- COWI, Denmark ((CM 30011) has changed their membership to Category
D.
- New member: CM-30060 Beijing Spatial
Corporation
- New member: CM-30061 GeoReference, Engineering Consultants Saudi
Arabia
After these changes the number of corporate members is now 24.
6.4.3 Academic members
FIG Council has admitted the following University to become Academic
member:
- Ghent University Belgium (AC-40141)
- University West, Department of Engineering, Sweden (AC-40142)
- Papua New Guinea University of Technology (AC-40143)
- Polytechnic of Namibia, Department of Land and Property Sciences
(AC-40144)
The Council has expelled following universities because of unpaid
membership subscriptions:
- University of Botswana (AC-40010)
- University of Mines and Technology, Ghana (AC-40030)
- Universiti Teknologi Malaysia, Malaysia (AC-40041)
- Agricultural University of Cracow, Poland (AC-40054)
- University of Puerto Rico, Mayagüez Campus, Puerto Rico (AC-40055)
- Kingston University School of Surveying, United Kingdom (AC-40073)
- University of Prishtina Department of Geodesy, Kosovo (AC-40116)
The number of Academic Members after these changes is 92 from 55
countries.
6.4.4 Correspondents
The number of correspondents is unchanged from 2015, and amounts to one
from Tonga.
Motion: That the General Assembly notes the actions that the
Council has taken with other membership matters.
Decision: The motion was adopted. Membership certificates were handed
out to the new members that were present, and the rest will be sent to the
member by post.
7. PRESIDENT’S REPORT
PPresident Chryssy Potsiou has prepared the President’s report on the
activities of the Federation since the General Assembly in Sofia, Bulgaria
in May 2015
Appendix to item 7:
Motion: That the General Assembly accepts the President’s report.
Decision: The motion was adopted.
8. COUNCIL RESPONSES FROM GENERAL ASSEMBLY 2015
Minutes from FIG Member Association Forum 2015 were presented at the
second General Assembly in Sofia, 21 May 2015. The following proposals were
presented to the FIG Council. FIG Council promised to get back to the
General Assembly 2016 with a follow up and status on these issues.
Council response is shown in italics.
- Global Surveyors Day
1.1. Establishment of a Global Surveyors Day, and that there will be a
GA decision in New Zealand.
FIG Council responded to this last year already. In principle FIG
council endorses the idea, but the national associations should be the
driver. FIG can provide a Web communication platform where national
associations can exchange ideas. FIG can encourage the national
associations to do some kind of happening, but cannot initiate the
ideas. FIG Council has decided that FIG will not set a specific date and
there will not be a General Assembly decision in Christchurch.
Unfortunately FIG does not have people to carry this task through. If
FIG sets a date there will be expectations that FIG will also do some
kind of action.
1.2. Celebrations to be dedicated to a
Surveyor of the Year and a topic from the broad field of surveying
activities. Address to history group to suggest topics, and surveyors
who may support the organisation of the events.
FIG Council has decided not to initiate a proposal of a Surveyor of
the Year. The idea is good, but again, if this is initiated there will
also be expectations that there will be some action which will be
difficult throughout a year. FIG can distribute information.
- Improvements in the established relations between the member
states
2.1. Short information for every member association on FIG web site
This proposal is being implemented. In 2015, membership updates
could be done electronically by the member and a text about the
association included. All members are encouraged to submit a text. In
the second half of 2016 the member association information will be
available of FIG.
2.2. Link from FIG web site to the national web site
This feature has existed for many years on the web site. If a link
is missing members are encouraged to contact FIG Office.
2.3. Template information in all FIG languages
It is decided and included in the Statutes and Internal Rules that
the FIG language is English. It will not be possible for FIG to
translate the information from national associations into other
languages. FIG information (from web site) is already translated into
various languages, and if a national member can formally translate the
FIG information to another language, FIG Office will be happy to upload
this on the FIG web site. FIG also encourages the national associations
to include information about FIG in their national language on their
national web site to spread out the information about FIG to as many as
possible.
- Changes and improvements in the management of FIG
3.1. Visibility of the benefits of FIG Membership for the membership of
national association
FIG Council will work on making the benefits of being a member more
visible. There are many benefits for a national association – some are
fairly easy to describe, but many are intangible and difficult to
measure. A first step could be for the national associations to include
more information about FIG on their national web sites (as mentioned in
2).
3.2. FIG should provide support for countries with little experience in
certain survey practices. Professional support and guidelines are needed
for the developing countries and countries in crisis
FIG is an umbrella organisation, and is not working on a
consultancy basis. It is not possible for FIG to engage in single cases,
nor provide direct professional support, but FIG works on general
principles that can be used by many, e.g. through the FIG Publications.
There are no single solutions applicable to all, therefore it is not
possible to use FIG brand to approve certain solutions. FIG has been
approached several times for professional support, but we cannot do this
as a NGO. FIG provides a good network of experts.
It is possible for members to get involved in the FIG technical
commissions and through this channel get/provide information and get
involved in the compilation of publications, etc. Therefore members (and
potential members) are encouraged to participate in the work that is
taking place in FIG especially through the commissions. It is also
possible to use the LinkedIn forum (or facebook) to ask questions and
receive replies.
Appendix to item 8:
Minutes from the FIG Member
Association Forum 2015
Motion: That FIG General Assembly notes the update and records its
thanks to the participants of the Member Association Forum 2015 for their
active role in FIG and constructive proposals.
Decision/Action: The motion was adopted.
9. REPORTS FROM FIG COMMISSIONS
Each Commission Chair has submitted a written report on their Commission
activities since the FIG Working Week in Sofia. These reports include
progress reports of the Commission working groups. Each Commission will hold
a meeting during the Working Week (Wednesday 4 May, 17:30-18:30). Each
Commission gave a short report on Commission activities to the General
Assembly apart from Commission 8, as the Chair of Commission 8 was
unfortunately not able to come to Christchurch.
There were comments from delegates on commission 10 in relation to BIM
(Building Information Management), and how the commissions can cooperate on
this theme since it is inter-disciplinary, and BIM will have a large impact
in the following years. Another question was about how much the commissions
cooperate with other professional groups.
Appendices to item 9: Commission reports and hand outs:
Motion: That the General Assembly adopts the reports of the
Commission Chairs and records its thanks to the chairs and other officers of
the Commissions for their ongoing contributions.
Decision: The motion was adopted.
10. REPORTS FROM FIG NETWORKS
Each Network Chair has submitted a written report on their Network
activities since the FIG Working Week in Sofia. The Chairs of the Regional
Capacity Network and Young Surveyors Network gave a short oral report on the
Network activities to the General Assembly.
Appendix to item 10:
Motion:: That the General Assembly adopts the report and records
its thanks to the Chairs and the members of the networks for
their ongoing contributions.
Decision: The motion was adopted.
11. REPORTS FROM THE DIRECTORS OF PERMANENT
INSTITUTIONS 2015-2016
11.1. International Office of Cadastre and Land Records (Office
International du Cadastre et du Régime Foncier) OICRF
Dr. Christiaan Lemmen, Director of OICRF has prepared a report on the
OICRF activities since the General Assembly in Kuala Lumpur. He made a short
report to the General Assembly.
Appendix to item 11.1:
Report
from the International Office of Cadastre and Land Records (Office
International du Cadastre et du Régime Foncier) OICRF
Motion: That the General Assembly adopts the
report and records its thanks to the members of OICRF for their past year’s
work and contribution.
Decision: The motion was adopted.
11.2. International Institution for the History of Surveying and
Measurement, Permanent Institution of FIG
Mr. Jan de Graeve, Director of the IIHSM has prepared a report on the
IIHSM activities since the General Assembly in Sofia. Unfortunately, the
Chair, Jan de Graeve, was not able to attend. He and other members of IIHSM
have attended FIG for almost 40 years each which is certainly an achievement
for which the President thanked the active participants of IIHSM. John
Brock, IIHSM, made a short report to the General Assembly.
Appendix to item 11.2:
Report from the International
Institution for the History of Surveying and Measurement, Permanent
Institution of FIG
Motion: That the General Assembly adopts the report and
records its thanks to the Director and the members of the permanent
institution for their past year’s work and contribution.
Decision: The motion was adopted.
12. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION
2015-2016
Mr. John Hohol, President of the FIG Foundation has prepared a report on
the FIG Foundation activities from June 2014 to March 2016. He made a short
report to the General Assembly. In this report he noted that this year is
now the 7th time that Trimble supports the Foundation Dinner by a large
contribution to the Foundation.
Appendix to item 12:
Motion:That the General Assembly adopts the
report of the President of the FIG Foundation and records its thanks to the
President and members of the Board of Directors of the FIG Foundation for
their past year’s work.
Decision: The motion was adopted.
13. REPORTS FROM THE FIG TASK FORCES (2015-2016)
FIG has currently four Task Forces.
13.1. Task Force on Real Property Markets
The Task Force assesses the progress of establishing the real property
markets in the countries with economies in transition. The Task Force is
chaired by Pekka Halme, Finnish Association of Geodetic and Land Surveyors
MIL. A session on Real Property Markets will take place during this Working
Week.
Appendix to item 13.1
Motion: That the General Assembly adopts the report from the Task
Force and records its thanks to the Chair of the Task Forces and their
members.
Decision: The motion was adopted.
13.2. Task Force on Corporate Members
The Task Force is established to strengthen the FIG relationship with
corporate members. The Task Force is chaired by John Hohol, National Society
of Professional Surveyors (NSPS) in cooperation with Bryn Fosburgh, Vice
President of Trimble.
Appendix to item 13.2
Motion: That the General Assembly adopts the report from
the Task Force and records its thanks to the Chair of the Task Forces and
their members.
Decision: The motion was adopted.
13.3. Task Force on Scientific Journal
The Task Force is established to investigate the usefulness and need and
if justified, the steps forward in order to introduce an FIG peer review
Journal (electronic or printed). The Task Force is chaired by Yerach
Doytsher, Association of Licensed Surveyors in Israel (ALSI). Council
expects a final proposal to be presented and adopted at the General Assembly
2017. A special session is included in the technical programme at the WW2016
where the FIG Scientific Journal will be discussed.
Comments from delegates – noted in italics:
- whether there is a need for a FIG Journal
- FIG covers too many topics for one journal
- several commissions already have a cooperation with a relevant
journal
- difficult to start a journal, and especially to get it
recognised, you start at the bottom.
- Scopus indexation can take a long time
Appendix to item 13.3 –
Status Report from the Task
Force
Motion: That the General Assembly adopts the report from
the Task Force, notes the proposed session and time line and records its
thanks to the Chair of the Task Forces and their members.
Decision: The motion was adopted.
13.4. Task Force on Commission Structure
The Task Force assesses the Commissions and investigates if there is a
need to revise their structure and to provide a proposal on possible
improvements. The Task Force is chaired by Mikael Lilje, Swedish
professionals for the built environment, Samhällsbyggarna.
At the General Assembly
under this agenda item there was a possibility for discussion of the
proposal.
During the conference days of the Working Week Members of FIG will
furthermore have a possibility to discuss the proposal in more details with
the Task Force at:
- Lunch meeting on Wednesday 4 May (grab your lunch
bag and attend at Concourse Room, HA)
- The Member Association Forum on Thursday 5 May
11:00-12:30
A summary of the comments received during the first General Assembly
session and these meetings will be presented at the 2nd General Assembly
session together with a proposal on how to take the Task Force forward.
![](http://eib.fig.net/organisation/general_assembly/agendas_and_minutes/2016/minutes/13_04_council_suggest.jpg)
Comments from delegates – noted in italics:
- Concern that the proposal is not based on a thorough
analysis of the need for a change
- The Task Force jumps too fast to a conclusion. More
documentation on the proposed structure is required
- The current structure provides a home for all surveyors and
includes the whole range of issues
- Changes must be considered carefully (a) to be inclusive and
cover all aspects of surveying, (b) to be inclusive and provide
space/official posts for those associations who wish to be active, (c)
to be inclusive and cover all regions
- Recommends Council to consider carefully and give time to the
members to discuss
- We are not in a hurry
- If few large commissions it will be too much for a commission
chair to chair all parts of it
- Need to discuss the whole structure and not only the structure
of the commissions
- Do not leave out commission 9 and 10. Real estate and
construction are important areas for surveyors. FIG is an inclusive
federation and should remain so.
- There is also the option to elect 10 commission chairs (within
the current structure) in 2017.
Council noted the comments and reminded the delegates to attend the lunch
meeting where further discussion is possible.
Council furthermore invited to further discussions at regional level such
as at the Workshop on Sustainable Real Estate Markets Policy Framework &
Necessary Reforms in Athens, Greece and at Intergeo, October in Germany, in
connection with the Africa Network meeting in November 2016, in the Asia
region and if there are other possibilities in other areas.
Appendix to item 13.4
Motion: That the General Assembly:
- records the report/proposal from the Task Force and records its
thanks to the Chair of the Task Forces and their members
- records the organised meetings and possibilities for discussions
- records the proposed working and time schedule for the Task Force
Decision: The motion was adopted and the General
Assembly proposed that the President will supervise and ensure the further
communication, participation and engagement of Member Associations into
discussions in order to facilitate the compilation of an improved version of
the proposal to be submitted in time for a new decision (either adoption or
further modification) during the next Working Week.
14. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD
BANK
Since the 38th General Assembly, FIG has continued to collaborate with
the World Bank and various agencies and structures within the United
Nations. The collaboration within 2015/16 was reported by the FIG President
under item 7, Presidents report.
Appendix to item 14.1:
Terms of Reference for the Network on Regional Capacity Development.
Motion: That the General Assembly adopts the report on the
co-operation between FIG and the United Nations, its agencies and the World
Bank and records its thanks to all those who have contributed to this
co-operation.
Decision: The motion was adopted.
15. 11. LIAISON WITH INTERNATIONAL PROFESSIONAL
ORGANISATIONS
TThe Joint Board of Spatial Information Societies JB-GIS was formally
established during the FIG Working Week in Cairo in 2005 and meets annually
during a major conference. The meeting of JB-GIS in 2015 was held in August
2015. FIG has collaborative MoUs with a number of the organizations who are
part of JB-GIS.
FIG has further bilateral agreements of co-operation with several other
international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS,
PAIGH and PAQS.
FIG is represented in International Construction Measurement Standard
Coalition by Chair of FIG Commission 10, See Lian Ong who has been appointed
chair of the Standard Setting Committee. FIG is represented in the Trustee
Board by the President.
FIG is represented in International Land Measurement Standard Coalition
by Mr. Maurice Barbieri.
IG Council has furthermore decided to join the Ethics Standard Committee.
FIG is a member of the International Council for Science (ICSU) and
working together with ISO and International Valuation Standards Committee
(IVSC) on standards.
The collaboration within 2015/16 was reported by the FIG President under
item 7, Presidents report.
Motion: That the General Assembly records the report on the
liaison with other international associations.
Decision:The motion was adopted.
16. FIG ACCOUNTS FOR 2015, AUDITOR'S REPORT AND BUDGETS
2016-2019
Vice President Rudolf Staiger presented the report to the General
Assembly. The report includes the auditors report from 2015, official
accounts (income statement 2015) and balance sheet 31 December 2015, a
summary of 2015 accounts, an updated budget for 2016 and proposals for
budgets 2017-2019 and proposal for membership fees for member associations
in 2018.
Appendix to item 16:
Annexes:
Motion: That the General Assembly
- adopts the audited accounts for 2015,
- adopts the Finance Report, and
- adopts budgets for 2016–2019
Decision: The motion was adopted.
17. SUBSCRIPTION RATES FOR 2017 AND 2018
The General Assembly has to set levels of fees for member associations
two years in advance of the year in which they become payable. Fees are
payable in respect of each individual member up to a maximum of 5,500
members. The membership fee structure was changed in 2009. Membership fees
have been discussed as part of the finance report, appendix to item 16.
The 2015 General Assembly approved membership fees for 2017 as follows
under the condition that Council would re-consider at the end of 2016
whether it would be responsible too keep the fee stable.
|
Per capita fee |
Minimum fee |
Maximum fee |
2017 |
€ 4.48 per member
up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as
low-income economies or lower-middle-income economies shall pay
€ 2.24 member up to a maximum of 5,500 members. |
20 members or € 50
(whichever is greater) |
5,500 members (€ 24,640) |
The World Bank lists of the low-income economies and the
lower-middle-income economies are available at:
http://data.worldbank.org/about/country-classifications/country-and-lending-groups
The 2017 subscription fees were kept at the same level as for the years
2012-2015.
Although the budget 2017 shows a deficit and 2018 only a small surplus,
Council is also conscious of the economic condition that members are
operating under and in particular member’s challenges with their national
membership and budgets. Council wishes to respect this as well and both
Council and FIG Office will continue to be prudent in its financial
management. Council therefore proposed after reconsidering that the level of
subscription for member associations for 2017 and also for 2018 to remain at
the same level as in the previous years. Council has initiated a Task Force
to work on how to attract corporate members and the hope is to increase the
fees received by corporate members to limit the deficit or turn it into a
positive result. The current Memorandum of Understanding with Chinese
Society for Surveying, Mapping and Geoinformation, CSSMG on Internships to
the FIG office is another way to provide support to FIG. Vice President
Staiger took the possibility in his presentation to thank CSSMG very much
for this contribution.
Vice President Staiger commented during his presentation of the financial
report that member associations should be prepared for an increase of fees
for 2019.
Motion: That the General Assembly adopts following membership fees
payable by member associations in 2017 and 2018:
|
Per capita fee |
Minimum fee |
Maximum fee |
2017 and 2018 |
€4.48 per member
up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as
low-income economies or lower-middle-income economies shall pay
€2.24 member up to a maximum of 5,500 members. |
20 members or €50
(whichever is greater) |
5,500 members (€24,640) |
Decision: The motion was adopted
18. ELECTION OF TWO VICE PRESIDENTS FOR 2017-2020
– PRESENTATION OF CANDIDATES
FIG Council has received four proposals for the two open posts of FIG
Vice President:
- Yerach Doytsher, Association of Licensed Surveyors in Israel
- Orhan Ercan, Chamber of Surveying and Cadastre Engineers of Turkey
- Sunil Lalloo, Institute of Surveyors of Trinidad and Tobago
- Mikael Lilje, Swedish professionals for the built environment
The profile templates of each candidate are attached. Each candidate had
10 minutes to introduce himself and make a presentation focussing on his/her
ideas and goals for developing the FIG agenda to the General Assembly. Sunil
Lalloo was unfortunately not present and there was no presentation of him.
The elections will take place at the second session of the General
Assembly by blind votes on Friday 06 May. The elections will take place one
position at a time. If there will be no absolute majority in the first
voting, second vote will be organised between those two candidates that have
most votes.
Appendix to item 18 and 24: Profiles of the candidates:
Motion: That the General Assembly notes the
presentations of the candidates, makes its careful consideration at the
elections during the second session of the General Assembly on the 06 May.
Decision: The motion was adopted.
19. POSTPONEMENT OF ELECTION OF COMMISSION CHAIRS ELECT
FOR 2017-2018
The General Assembly will normally elect a Chair Elect for each of the
ten FIG Commissions for term of office 1.1.2017-31.12.2018. Under normal
circumstances the elected Chair Elect will be elected as the Chair of the
Commission at the FIG Congress 2018 for the period 2019-2022.
The General Assembly in 2015 appointed a Task Force to evaluate the
current Commission structure and consider if any changes are needed. The
recommendations of the Task Force on the Commission Structure and the
decision of the General Assembly may or may not affect the number of
commissions. Based on this on-going work, respectfully FIG Council has
decided to postpone the election of Chair Elect for the 10 Commissions until
the new structure has been settled or the current structure confirmed by the
General Assembly. Voting for the period 2019 to 2022, for either structure
scenario will take place in 2018 at the latest.
Motion: That the General Assembly notes the decision by
FIG Council and adopts the proposed time frame.
Decision: The motion was adopted.
20. DECISION OF THE VENUE FOR FIG
WORKING WEEK 2020 – PRESENTATION OF CANDIDATES
The FIG Working Weeks are organised by FIG together with a local member
association. FIG will together with the local member association have full
responsibility of the arrangements and of the financial result. This offers
FIG better opportunities in terms of organising events and generating
revenue. Therefore the Council has to ensure that all candidates are aware
of the role of FIG and split of responsibilities for organising the Working
Week. This General Assembly will decide on the host for the 2020 Working
Week.
The FIG Council has received two bids to host the FIG Working Week 2020,
and FIG Council thanks all bidding member associations for their special
engagement and contribution to FIG.
The Council has prepared a desktop summary on the bids. In the summary
report the following considerations, as laid out in the invitation
documentation, are described for comparison:
- Rotation of the conferences (region);
- Country (hosting of earlier FIG events, experience);
- Member association (its activeness, commitment to FIG and the
Working Week, execution ability for local association);
- Supporting organisations (local support to the Working Week,
governmental support, financial support, general support);
- Host city (characteristics and interest from congress programme
point of view, host city attractiveness, host city offerings);
- Venue (price/affordability, location of venue, internet availability
suitability of rooms, size of venue, structure and layout of the venue,
catering, value for money, hotels nearby facilities for exhibition);
- Accessibility (flight connections, several access possibilities,
security, visa issues, air fare to destination);
- Safety and security (political stability, airport safety, city
safety, political stability in the country - rating must be 3 or
higher);
- Proposed dates (must meet FIG requirements, Following FIG statutes,
practical dates, availability of venue, other conferences at the same
time)
- Technical programme (coverage of all FIG Commissions, potential
partners, originality, special ideas);
- Technical tours (coverage of all FIG Commissions, originality, ideas
proposed);
- Social programme (attractiveness and variety, proposals for dinners,
attractiveness of offered dinners, proposals for tours, is the programme
following the overall FIG concept);
- Attendance (expectation of international, regional and local
attendance, realistic number of international and national
participants);
- Finances (estimate of surplus and financial risks, realistic fees
proposed, fees in an acceptable price range, difference between
international and national fees, realistic budget, estimated revenue);
- Sponsorship (estimate sponsorship and exhibition income, proposed
income, how realistic is proposed income, local sponsor offerings,
sponsor interest to conference);
- Why host (reason for hosting);
- Objectives and outcomes (thought through why conference should be
held at destination, difference to other destinations, short term
outcome, long term outcome);
- Suggested theme (thought of possible theme that fits to
local/regional situation);
- Events organised in the past three years (how experienced is the
host in organising events)
- Major events planned in the proposed city (many events might
affect the price level):
- Initiatives for sustainable conference environment (is host city,
venue and local host paying attention to environmental issues);
- New initiatives or activities (originality – but within the overall
FIG concept)
- What legacy to leave locally from the Working Week (with host,
hosting city, for the surveying community)
The summary report will not give a recommendation or a preference to any
candidate but it will provide useful information on each items listed above
and summarise the pros and cons of each candidate to assist the member
association in making their decision. General Assembly must note that,
especially in these past years, the issue of security and financial
viability has come to the fore. The purpose of the evaluation process is to
maintain the continued viability, high standard and quality of the FIG
Working Week.
The Council has considered the bids and has decided to present the
submitted bids to the General Assembly for its decision:
Amsterdam, Netherlands, Geo-Information Netherlands
Interlaken, Switzerland, geosuisse
The General Assembly is recommended to read the summaries and the bids
carefully.
Appendix to item 20 and 28:
Summary Reports on the Bids for FIG 2020 Working Week
Bidding documents for FIG Working Week
2020:
- Amsterdam, Netherlands, Geo-Information Netherlands
- Interlaken, Switzerland, geosuisse
At the first session each candidate had 10 minutes to make a presentation
of their proposal and framework of the Working Week and their bid.
Decision on the venue of FIG 2020 Working Week will be made at the second
session of the General Assembly on 06 May. The voting will be made by blind
votes.
Motion: That the General Assembly notes the
submission, the summary report, and the presentations, makes its careful
consideration and decision during the second session of the General Assembly
on 06 May.
Decision: The motion was adopted.
Friday 06 May 2016
Friday, 06 May, 08:30-10:30
Concourse Room, Horncastle Arena, Christchurch, New Zealand
Presidents’ Meeting (by invitation only)
21. FIG PRESIDENT'S MEETING
Separate invitation to Presidents of the Member
Associations.
Friday, 06 May, 11:00–12:30 and 13:30-15:00
Hall 3, 7th floor,
National Palace of Culture - Congress Centre Sofia
General Assembly, Second Session and Closing Ceremony
22. ROLL CALL
Vice President Rudolf Staiger took the roll call. The roll call was done
for member associations only.
At the second General Assembly 53 Member Associations were present
out of 105 representing 68 votes for the Vice Presidents. Later two more
Associations arrived, in total 55 associations, and the total votes for
the destination for the Working Week 2020 was 70 votes. Together with
observers around 250 persons participated in the General Assembly.
Canadian Institute of Geomatics (1 vote) was unfortunately wrongly
listed as not allowed to vote, although they had paid their arrears on
20 April.
Appendix to items 2 & 22:
Roll Call
incl. information on member
associations that are not allowed to vote at the General Assembly
because of unpaid membership fees for 2015 and earlier
Motion: Those members present are recorded in the minutes.
Decision: The motion was adopted.
23. MEMBERSHIP
The Council informed the General Assembly that Croatian Geodetic
Society, Croatia (MA-10020) and Fiji Institute of Surveyors, Fiji
(MA-10028) have paid their arrears after the first session of the
General Assembly and their membership have been restored. President of
CGS, name, gave a recently published book on Boskovic to FIG President
Potsiou and NZIS President Mark Allen.
The Council informed that FIG Affiliate Member ANZLIC, Australia, has
back in 2013 sent a letter to FIG Office in which they announce that
they would like to terminate their membership within FIG. This has not
been noted nor recorded until now, and ANZLIC will be recorded as
terminated in stead of expelled.
With the latest amendments the number of Member Associations is 105 from
91 countries.
Motion: That the General Assembly notes the
updates on the Membership.
Decision: The motion was adopted.
24. ELECTION OF TWO FIG VICE PRESIDENTS FOR 2017-2020
This General Assembly elected two Vice Presidents for the term of office
1.1.2017-31.12.2020.
Since the first General Assembly on 2 May 2016, Sunil Lalloo,
Institute of Surveyors of Trinidad and Tobago has unfortunately decided
to withdraw his bid due to the fact that he did not manage to come to
the Working Week 2016 because of extensive work load. This means that
there remain three candidates for the two positions.
The election took place between:
- Yerach Doytsher, Association of Licensed Surveyors in
Israel
- Orhan Ercan, Chamber of Surveying and Cadastre Engineers
of Turkey
- Mikael Lilje, Swedish professionals for the built
environment
The elections took place by blind votes following the FIG statutes and
internal rules. The elections took place one position at a time.
In the first round Yerach Doytsher got 19 votes, Orhan Ercan 16 votes
and Mikael Lilje 33 votes. There were no invalid votes. Total votes were
68. The second vote was then arranged between Yerach Doytsher and Mikael
Lilje.
In the second round Yerach Doytsher got 20 votes and Mikael Lilje 48
votes. There were no invalid votes. Total votes were 68.
For the second position the vote was then arranged between Yerach
Doytsher and Orhan Ercan.
In the vote for the second position Yerach Doytsher got 32 votes and
Orhan Ercan 36 votes. There were no invalid votes. Total votes were 68.
Motion: This General Assembly elects two Vice
Presidents for the term 2017-2020.
Decision: The General Assembly elected Mr Mikael Lilje and Mr
Orhan Ercan as Vice Presidents for the term 2017-2020 after they got the
majority of the votes in the elections.
FIG President Potsiou thanked all candidates for their contributions and
willingness to serve FIG.
25. REPORTS FROM COMMISSIONS, NETWORKS, PERMANENT
INSTITUTIONS, FIG FOUNDATION AND OTHER WORKING WEEK ACTIVITIES (IF ANY)
FIG Vice President Diane Dumashie reported back on ACCO and
Commission activities throughout the Working Week.
Diane Dumashie reported back that she in the capacity as Chair of the
Regional Capacity Building Network had a meeting with Rob Sarib in order
to start a Regional Capacity Network in the Asia/Pacific area.
FIG Foundation reported back to the General Assembly on the donations
received in connection with the Working Week, hereunder from the Young
Surveyors Charity Run.
Appendix: Report from:
Motion: That the General Assembly records the report(s).
Decision: The motion was adopted.
26. FIG TASK FORCES
The four Task Forces had meetings during the Working Week. There were
reports back from three of the Task Forces:
26.2. FIG Corporate Members
John Hohol reported back from the corporate
members meeting on Task Force activities.
Motion: That the General Assembly records the report.
Decision:
26.3. Scientific Journal
Yerach Doytsher reported back from the Task Force meeting.
Motion:
That the General Assembly: records the report, endorses results from the
meeting and endorses suggested time schedules and action items for the
future work of the Task Forces.
Decision: The motion was adopted.
26.4. Commission Structure
Mikael Lilje reported back on the meetings that were held on
Commission Structure. Council presented a response and proposal for the
next steps, also listed in item 13.4.
Appendices:
Motion: That the General Assembly:
- records the report
- endorses results from the meetings
- endorses suggested time schedules and action items for the future
work of the Task Forces
Decision: The motion was adopted.
27. REPORTS FROM ASSOCIATION, AFFILIATE, ACADEMIC AND
CORPORATE MEMBERS FORUM (IF ANY)
During the Working Week there were Member Association Forum, the Director
General’s/Affiliate Members Forum, Academic Members Forum and Corporate
Members Meeting.
Brent Jones, ESRI, reported back on the corporate members meeting
incl an evaluation of the Working Week 2016.
Appendix:
Hand outs
Motion: That the General Assembly records the report.
Decision: The motion was adopted
28. DECISION ON THE VENUE FOR 2020 FIG WORKING WEEK
Candidates for FIG 2020 Working Week have made their presentations in the
first session of the General Assembly and FIG Council has presented its
evaluation. The decision will be made between:
- Amsterdam, Netherlands, Geo-Information Netherlands
- Interlaken, Switzerland, geosuisse
The decision took place by blind votes following the FIG statutes and
internal rules.
In the voting Amsterdam, Netherlands got 41 votes and Interlaken,
Switzerland 29 votes. There were no invalid votes. Total votes were 70.
Motion: This General Assembly decides the host and venue for FIG
2020 Working Week.
Decision:
The General Assembly decided that the FIG Working Week 2020 will be
hosted jointly by Geo-Information Netherlands and FIG and will take
place in Amsterdam, Netherlands.
29. OTHER ISSUES
Ms Claire Galpin raised the issues on migration, refugees and migrants,
and whether FIG can do anything on this matter. Currently this is especially
relevant for the Mediterranean area. FIG President Potsiou informed that
this was discussed in the Director General Forum and furthermore that FIG
Council will discuss this issue in order to find out what role FIG may have.
Motion: That the discussion will be recorded and the Council will
consider action that will be required.
Decision: The motion was adopted.
30. REPORT ON THE FIG WORKING WEEK
2019 IN HANOI, VIETNAM
Mr Co, Co-conference Director and Chair of the Local Organising Committee
from the Vietnam Association of Geodesy - Cartography - Remote Sensing gave
a presentation on preparations of FIG Working Week 2019. The Working Week
will be held 22-26 April 2019.
Motion: That the General Assembly records the report.
Decision: The motion was adopted.
31. REPORT ON THE FIG CONGRESS 2018 IN ISTANBUL, TURKEY
Co-congress director Orhan Ercan from the Chamber of Surveying Cadastre
Engineers of Turkey gave a presentation on the preparations of FIG Congress
2018. The Congress will take place 6-11 May 2018. The web site is live:
www.fig.net/fig2018 and will
constantly be updated.
Motion: That the General Assembly records the report.
Decision: The motion was adopted.
32. REPORT ON THE FIG WORKING WEEK 2017 IN HELSINKI,
FINLAND
Co-conference director Pekka Halme, MIL and MAKLI, gave a presentation on
the preparations of FIG Working Week 2017. The Working Week will take place
on 29 May – 2 June 2017 with the overall theme “Surveying the World of
Tomorrow – From Digitalisation to Augmented Reality. The Call for Papers and
the online submission form for papers will soon be opened. Conference web
site: www.fig.net/fig2017
Motion: That the General Assembly records the report.
Decision: The motion was adopted
33. PRESENTATION OF CERTIFICATES OF APPRECIATION
FIG President Potsiou thanked FIG members and participants of the
General Assembly.
President Potsiou presented at the closing ceremony certificates of
appreciation to the members of the local organising committee of the
XXXIX FIG General Assembly and the FIG Working Wek 2016. Special thanks
were recorded to New Zealand Institute of Surveyors, NZIS and its
President Mark Allen, and Co-Conference Director Simon Ironside. FIG
president also gave Mr David Mitchell a certificate of appreciation for
his outstanding work on the SIDS Workshop.
At the closing ceremony the FIG banner was handed over by Mr Mark Allen,
President of NZIS and Mr. Simon Ironside, Co-Conference Director to Mr.
Pekka Halme, Co-Conference Director of FIG Working Week 2017, President
Martti Pietikainen, MAKLI and Paavo Häikiö, MIL. The FIG Working Week
2017 will be held in Helsinki, Finland, 29 May – 2 June 2017.
President Chryssy Potsiou presented her closing address that summarises
the finding and the main outcomes of the FIG Working Week 2016. The
President formally closed the 39th General Assembly of FIG Working Week
2016 with the FIG Fanfare.
CLOSING CEREMONY
Appendix:
Handouts of the President’s Closing Address
Data supplied by the FIG Office.
Whilst every effort has been made to ensure that this data
is accurate errors might exist. Requests for updates and corrections should
be emailed to the FIG Office.
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